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Lettings Team Administrator

Lettings Team Administrator

Job description

Salary Details:  £19,000 pa to £23,000 pa subject to experience
Full -time role; Monday to Friday
Private health care available after 6 months

You will be required to:

  • To ensure all documentation is prepared and agreed for the effective let of a property
  • To oversee the smooth move in process of all lets agreed
  • To work as part of the team
  • To understand the Northfields values and implement them positively each day
  • To provide full administrative support to the whole team to ensure administration and
    marketing is carried out effectively
  • Always ensure high quality customer care at all times
  • To ensure all branch marketing activities are carried to agreed standards

Key tasks

  • To ensure all systems and procedures are complied with
  • Administer all preparation for all properties to the market to company standard
  • Change of tenancies
  • Coordinate with renewals where appropriate
  • Addendums
  • Ad hoc mid tenancy queries
  • Preparation of paperwork for court attendance
  • Making third party referrals eg Virgin media
  • Setting up rent and/or legal insurance for tenancies as required
  • Chase landlords for signed contracts and liaise with them regarding deal progression
  • Qualify and register applicants and potential Landlords to company standards
  • To answer telephone calls and greet visitors as necessary, ensuring callers’ needs are noted and actioned by team colleagues when other colleagues are busy
  • Monitor incoming cheques, PDQ payments, rent payments, banking and PDQ end of day banking, ensuring accounts communication is up to date at all times for both sales and lettings
  • Book non-managed check outs for the lettings portfolio
  • Create letters from Veco instruction/exchange/offer letters and fall throughs etc
  • Maintain and keep updated dashboard and online data which is required
  • Dead filing and archiving and entering into and maintaining dead filing system
  • Money laundering file to be maintained and updated
  • Land registry searches on request
  • Other reasonable tasks as required

Hard work and great results are rewarded with a very competitive salary package, and both team and individual commissions, as well as extra incentives for exceptional customer service and referral business. If you think this could be the role for you, then please APPLY HERE

Or email any questions to Helen: careers@northfields.co.uk